Privacy Policy
Last Updated: March 2025
1. Introduction
FulfillBot ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our cross-border shopping service, including our website and mobile application (collectively, the "Platform").
By using our services, you consent to the data practices described in this policy. If you do not agree with this Privacy Policy, please do not use our services.
2. Information We Collect
2.1 Personal Information
We collect information you provide directly, including:
- Account Information: Name, email address, phone number, password
- Shipping Information: Delivery addresses, recipient names, contact details
- Payment Information: Credit card details, billing address, payment history (processed via third-party payment processors; we do not store your full payment card details)
- Identity Verification: Government-issued IDs, passport information (when required for customs clearance and regulatory compliance)
- Communication Data: Messages, support tickets, feedback, and correspondence with our team
2.2 Order and Transaction Information
We collect data related to your orders, including:
- Products purchased, order history, and transaction records
- Shopping preferences and saved items
- Quality inspection photos taken at our warehouse
- Warehouse inventory and storage data
- Shipping and tracking information
- Returns, refunds, and dispute records
2.3 Automatically Collected Information
When you use our Platform, we automatically collect:
- Device Information: IP address, browser type, operating system, device identifiers, device model
- Usage Data: Pages viewed, time spent, clickstream data, search queries, features used
- Location Information: General geographic location derived from your IP address
- Cookies and Tracking: Session cookies, preference cookies, analytics cookies
2.4 Clipboard Data
With your permission, our mobile application may access your device clipboard to detect product links you have copied. This feature allows you to quickly search and import products by simply copying a product URL from another application. Clipboard data is only read locally on your device to detect valid product URLs. We do not store, transmit, or log your clipboard contents for any other purpose. You can disable this feature at any time in the app settings.
2.5 Photo Library and Camera
Our mobile application may request access to your device's photo library or camera for the following purposes:
- Image Search: Upload product images from your photo library to search for similar products
- Order Issues: Attach photos when reporting order problems or submitting dispute evidence
- Profile: Upload a profile avatar photo
We only access photos that you explicitly select. We do not scan, index, or access your entire photo library.
2.6 Information from Third Parties
We may receive information from:
- Third-party e-commerce platforms (to fulfill your orders)
- Payment processors (transaction confirmations)
- Shipping carriers (delivery status updates)
- Social media platforms (if you choose to link your account or sign in via social login)
- Fraud prevention services
3. How We Use Your Information
3.1 Service Delivery
- Process and fulfill your purchase orders
- Communicate with sellers on your behalf
- Conduct quality inspections of purchased items
- Arrange international shipping and logistics
- Provide customer support
3.2 Account Management
- Create and maintain your account
- Authenticate your identity and prevent fraud
- Process payments and manage your wallet balance
- Send transaction confirmations and receipts
3.3 Communication
- Send order updates, shipping notifications, and service announcements
- Respond to your inquiries and support requests
- Notify you about account activity and security alerts
- Send promotional offers and marketing communications (with your consent)
3.4 Platform Improvement
- Analyze usage patterns and user behavior through analytics tools
- Improve our website, mobile app, and services
- Develop new features and functionality
- Conduct research and analytics
3.5 Legal and Security
- Comply with applicable laws and regulations
- Enforce our Terms of Service
- Detect, prevent, and address fraud or security issues
- Protect our rights, property, and safety
- Prepare customs declarations and regulatory filings
4. How We Share Your Information
4.1 Service Providers
We share information with third-party service providers who perform services on our behalf, including:
- Payment processors (e.g., Stripe, PayPal)
- Shipping carriers and logistics partners
- Cloud hosting and storage providers
- Email and communication service providers
- Analytics platforms (see Section 8 for details)
- Customer support tools
4.2 Third-Party Sellers and Platforms
We share necessary information with third-party e-commerce sellers and platforms to process your orders, including shipping addresses and product specifications. We do not share your payment information with sellers.
4.3 Legal Requirements
We may disclose your information when required to:
- Comply with applicable laws, regulations, or legal processes
- Respond to lawful requests, subpoenas, or court orders
- Comply with customs and import/export regulations
- Cooperate with law enforcement or governmental authorities
- Enforce our rights and protect against legal liability
4.4 Business Transfers
If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal information.
4.5 With Your Consent
We may share your information for other purposes with your explicit consent.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
- Encryption of data in transit and at rest (SSL/TLS)
- Secure payment processing with PCI DSS compliance
- Regular security audits and vulnerability assessments
- Access controls and authentication mechanisms
- Employee training on data protection practices
- Incident response procedures
While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.
6. Data Retention
We retain your information for the following periods:
- Account Data: Duration of active account plus 3 years after account closure
- Transaction Records: 7 years for tax and accounting compliance
- Communication Logs: 2 years for customer service purposes
- Marketing Data: Until you opt out or 2 years of account inactivity
After the retention period, data is securely deleted or anonymized.
7. Your Privacy Rights
Depending on your location, you may have the right to:
Access
Request a copy of the personal information we hold about you
Correction
Request correction of inaccurate or incomplete information
Deletion
Request deletion of your personal information and account
Portability
Request a portable copy of your data
Objection
Object to certain processing of your information
Opt-Out
Unsubscribe from marketing communications
To exercise these rights, including account deletion, please contact us at support@fulfillbot.com or use the account deletion feature within the app (Settings > Account > Delete Account). We will respond to your request within 30 days.
8. Cookies, Analytics, and Tracking Technologies
8.1 Cookies
We use cookies and similar technologies to:
- Enable core functionality (login sessions, shopping cart)
- Remember your settings and preferences
- Understand how you use our Platform
- Improve our services and user experience
You can control cookies through your browser settings. Disabling cookies may limit certain features of our Platform.
8.2 Mobile Analytics
Our mobile application uses Firebase Analytics (provided by Google) to help us understand app usage and improve our services. Firebase Analytics may collect:
- App usage events (e.g., screen views, feature usage)
- Device information (device model, OS version)
- General location data (country/region level)
- App performance data (crash reports, load times)
Firebase Analytics data is processed in accordance with Google's privacy policy. We use this data in aggregate form to analyze trends and improve our services. We do not use Firebase Analytics to track you across other apps or websites.
You can opt out of analytics collection in the app settings.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence, including the United States and other jurisdictions where our service providers operate. These countries may have different data protection laws than your home country.
We implement appropriate safeguards for international transfers, including standard contractual clauses and data processing agreements with our service providers.
10. Children's Privacy
Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child under 18, we will take steps to delete that information promptly.
11. Third-Party Websites
Our Platform may contain links to third-party websites and services. We are not responsible for the privacy practices, content, or security of these external websites. We encourage you to review the privacy policies of any third-party sites you visit.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. Material changes will be communicated via:
- Email notification to your registered email address
- Prominent notice on our Platform
- In-app notification
Your continued use of our services after changes become effective constitutes acceptance of the updated policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Email: support@fulfillbot.com
14. Regional Privacy Provisions
EU/EEA Users (GDPR)
If you are located in the European Union or European Economic Area, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with your local supervisory authority.
Legal Basis for Processing: We process your data based on contractual necessity (order fulfillment), legitimate interests (fraud prevention, service improvement), legal obligations (tax compliance), and your consent (marketing communications, clipboard access).
California Users (CCPA/CPRA)
If you are a California resident, you have rights under the California Consumer Privacy Act and the California Privacy Rights Act, including the right to know what personal information we collect and the right to opt out of the sale of your personal information. We do not sell your personal information.
UK Users
If you are located in the United Kingdom, you have rights under the UK GDPR and Data Protection Act 2018. You may contact the Information Commissioner's Office (ICO) if you have concerns about our data practices.
Your Consent
By using FulfillBot's services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein.